We Customize ECS To You

Every facility allocates staff duties in its own unique way.

The customizable access screens in ECS can fit the shift and schedule of each particular employee, position, or department. Upon log in, your staff is met with the exact documents that apply to their duties and to-do list. The being said, all departments still chart on the same client record.

Director of Nursing

Director of Nursing use in ECS EMR
  • QA Section
  • Track Psychotropic Medication Use
  • Medication Errors

Directors of Nursing are constantly keeping track not only of the residents, but also the caregivers across departments. With ECS, it’s possible to do both. Our software helps DONs manage the entire facility and campus, ensuring compliance every step of the way. The system increases efficiency and centralizes resident data, from nurse charting and the MAR/TAR to the MDS. ECS also allows for monitoring of the staff entering that data. Additionally, we keep up with regulations and communicate our findings consistently. Because of this, our own staff can serve as an excellent resource for DONs.

Nurse use ECS EMR


Because ECS is so flexible, we can tailor the system to caregivers of all different backgrounds and training. We offer picture and phrase charting so they can enter data quickly and efficiently throughout their shifts without interruption. As a result, they can get back to the resident promptly. Additionally, this type of charting allows facility leaders to ensure every note is written according to the nurse’s licensed capabilities.

  • Create / Review / Modify Care Plans
  • Assign Nurse Charting (to do list)
  • Review and Monitor Aide Charting
  • Enter Physician Orders & Nursing Orders
  • Assign Nurse Aide Tasks

At American Data, we believe that good documentation begins at the bedside with the resident. Since nurse charting feeds into the resident’s MDS and RUG scores, almost all the work is already done by the time the MDS Coordinators begin the forms. Keep your residents’ records up to regulation by making sure that narrative comments are certifiable.

Nurse Assistant role ECS EMR use

Nurse Assistant

Nurse Assistant role ECS EMR use

The important work of Nursing Assistants and their documentation cannot be over stated. Often, these people climb the ladder of healthcare professionalism. Their contribution to achieving the goals of the facility is dependent on leadership. When leadership provides the right tools, they can share their intimate knowledge of patient conditions with the licensed staff. Documentation in ECS does more than “feed” an MDS for reimbursement purposes. It is integrated with the entire ECS clinical documentation system. The knowledge of patient conditions flows both ways with ECS. A nursing Assistant’s on-the-floor documentation is totally electronically available to those developing meaningful care plans. Simultaneously, care plan goals and approaches are electronically available to them on the floor.

With ECS’s facility controlled infinite Alert and Internal Communication capabilities, acute recognized patient condition changes documented on the floor are relayed instantly to appropriate licensed staff for appropriate and immediate intervention. This capability gives the Nursing Assistant the knowledge that they and their work are important and thus, helps them climb that ladder of healthcare professionalism both personally and within the facility.

  • Care Plans Easily Accessible
  • Internal Communications

  • Incompletion Reports (to do list)
  • Touch Screen Friendly

  • Picture Charting
  • User Friendly Ease of Use


Unlike hospitals, most long-term care facilities do not have doctors on site for consultation at all hours. Because of this, their ease of access to the clinical record is vital.

  • View Meds – Write Orders
  • Review Charting
  • E-sign/co-sign Monthly Orders

ECS gives you the ability to customize your physician’s screens according to their specific patients and specialties. The progress notes, med orders, charting, and data trends they need to see are all at their fingertips in a timely manner. Streamline the way your physicians manage residents at your facility so they can get back to their busy practice and give your nurses a way to communicate with them as efficiently as possible when they are offsite.

Physicians Orders ECS EMR role

Business use ECS EMR role

Business Office

Business use ECS EMR role

ECS also comes with several functionalities to help you manage internal operations, such as human resources, lead tracking, and facility maintenance.

Your Accounts Receivable and Billing Office will be grateful for the intuitive financial features of ECS, including its link to Great Plains and QuickBooks.

We at American Data act as a lifeline for your billing office. Because Accounts Receivable employees are rarely in the room when a billable clinical event occurs, we make sure every charge in the system leaves a trail of breadcrumbs. As a result, you can trace back to the original entry. You will be amazed by how quickly the communication between your clinical and financial staff improves.

Customizable User Access

Since ECS is a unique EMR system, all information entered into the system regardless of the discipline, roll, or service is integrated with all other information in real time. Similarly, the facility has infinite control of the workflow of any user of the system. When a user logs onto the system, they are presented with their unique menu showing the responsibilities and clinical information needed for that user role. American Data also offers many training resources on our Client Sign On such as video tutorials, documentation, live webinars, and discussion boards on our ECS User Forum. Already a part of the American Data community? Click the button below to log on.