Entries recorded throughout the entire clinical system are automatically gathered by the billing system. These entries are used to produce the appropriate Revenue, Receivable, and Contractual Adjustments, needed for month-end reporting. ECS can produce UB04s, HCFA 1500 forms, and Self Pay Bills. Electronic claim files can be created and sent to all intermediaries and clearinghouses, using the standard 837 format.

ECS’s flexibility allows all-payer source contracts, the ability for billing staff to enter data and/or import charges from outside vendors, and the ability to generate customized month-end reports. ECS can import electronic remits in the standard 835 format to increase efficiency in recording payments.

The Trust Account can be used to track funds for your entire continuum of care. The Trust Account allows for accurate, up to the minute, current balance reporting.

Detailed transaction reporting is also standard. Receipts can be generated and saved within ECS to include an electronic signature if desired.

ECS can allocate interest and provides the option to generate monthly and/or quarterly statements.

The ECS Accounts Payable module uses the concepts of the Accounts Receivable module and applies them to Vendors and Providers, streamlining the learning and workflow of the users. ECS’s Accounts Payable module allows for easy invoice data entry and vendor profile information or the ability to import this information. ECS’s flexible reporting capabilities allow for customized checks and the ability to see outstanding invoices for one service or all services in your organization. ECS can send payments via paper check or ACH transactions and payments can be made on your schedule.

Accounts Payable transactions post directly to the General Ledger reducing data entry and the potential for error, allowing you to generate accurate, up to the minute, reports within one financial system. 

The ECS General Ledger is tied directly to the Accounts Receivable, Trust Account, and Accounts Payable modules eliminating the need to manually enter transactions. ECS’s Integration with these modules allows you to efficiently manage all accounting functions in one package. General Journal and Payroll Entries can be entered manually and/or imported. 

With ECS, budgets can be updated and/or imported based on your account numbers and Fiscal Period. Bank Reconciliation is quick and easy. ECS uses your Chart of Accounts allowing for financial statements to be customized based on your organization’s structure. Detailed transactions can be found by drilling down in any General Ledger report and exporting to Microsoft Excel is standard. ECS provides one complete clinical and financial system.

American Data has a direct link between our Accounts Receivable module and desktop versions of Microsoft Dynamics GP® and QuickBooks® by Intuit. This integration can be used if you want to continue to use your existing Accounts Payable and General Ledger software. These affordable accounting solutions work seamlessly with ECS and help you manage your accounts with great efficiency.